Calibration Planner & Scheduler – Specialist

Location: Leinster region | Role Type: Onsite, Standard days’ shift.

About the company:

Innopharma Technical Services, part of Innopharma Group, specialise in the training and provision of highly skilled, project ready, Contract Engineers & Scientists to the (Bio) Pharmaceutical and MedTech Manufacturing Sector.

We are now seeking a Calibration Planner & Scheduler Specialist for our multinational client’s Site
Engineering Department in Leinster.

About the position:

We are seeking a highly organised and technically capable Specialist, Engineering (Calibration Planner & Scheduler) to support and coordinate the site-wide Calibration and Gas Detection Programs.
The role is responsible for the planning, scheduling, coordination, and performance management of calibration activities across all manufacturing, utility, laboratory, warehouse, and support areas. Act as the primary focal point for calibration planning activities, ensuring compliance with GMP requirements, maximizing equipment availability, optimizing contractor performance, and maintaining regulatory inspection readiness.

Key responsibilities:

• Own the end-to-end planning and scheduling process for site calibration and gas detection activities.
• Develop and maintain weekly, monthly, quarterly, and annual calibration schedules.
• Coordinate calibration activities across manufacturing, laboratories, utilities, warehouse, and support functions.
• Create, plan, release, and manage calibration work orders within SAP and associated maintenance systems.
• Manage calibration backlog and drive timely closure of work orders.
• Coordinate site-wide calibration programs for instrumentation and gas detection systems.
• Lead the calibration daily meetings and maintain calibration KPI dashboards.
• Manage scheduling and coordination of external calibration vendors.
• Support audit readiness through maintenance of accurate records and planning documentation.
• Lifecycle management of Instruments.
• Drive improvements in planning, scheduling, and work management processes.
• Demonstrate ownership and accountability for calibration planning performance.
• Maintain inspection readiness and support regulatory inspections.
• Adhere to Data Integrity and ALCOA+ principles.
• Influence and support cross-functional initiatives.
• Drive a culture of compliance, reliability, and operational excellence.
• Comply with Global Policies, Procedures, and Guidelines.
• Execute current Good Manufacturing Practices (cGMP).

Preferred Experience:

• Minimum Level 8 Degree or Level 7 qualification in Engineering, Instrumentation, Maintenance Management or related discipline.
• Minimum 3 years’ experience in planning, scheduling, maintenance, calibration, or engineering support within a GMP environment.
• Experience using SAP or equivalent CMMS/EAM system.
• Experience within pharmaceutical, biotechnology, medical device or regulated manufacturing industries.
• Experience with ProCal or equivalent calibration management system.
• Knowledge of GMP, Data Integrity and regulatory inspection requirements.
• Knowledge of Instrumentation and Calibration Practices.

Core Competencies:

• Maintenance Planning & Scheduling
• Calibration Program Management
• SAP / CMMS Work Management
• Stakeholder Management
• Continuous Improvement
• Communication and Collaboration

Note:

• All applicants must be residing in Ireland.
• All applicants must be eligible to work in Ireland without Visa sponsorship.

If you have any questions, please reach out to: [email protected]

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